A few things I’ve learnt about productivity

Last month, irritated by my ever increasing levels of procrastination and lack of productivity, I decided to embark on a “productivity challenge”. In short, this challenge involved approaching to-do lists in a different way to get the most out of them, as suggested by productivity coach Kirstin O’Donovan. If you don’t know what I’m talking about, check out my old post “Send help please (on productivity and the lack thereof)” here.

I promised to write an update post four weeks from the start date of the challenge (9th July):

…after the four weeks are up, I’ll update you on whether or not the tips were helpful as well as any other productivity related stuff I learn during this period of time.

I’ve gone slightly over the four week mark. (Blame procrastination and constantly prioritising other blog post topics over this one). *Sorry*

giphy shrug
Source: https://gph.is/257joMZ

Without further ado though, here goes the update:

Were the to-do-list tips helpful?

Yes (some more than others though).

Just a quick recap of the tips I followed:

  1. Make different “to – do” lists to work from. E.g. a list for ‘side-projects’.

  2. Estimate how long each task will take.

  3. Prioritise. Try and spend the most time on the tasks that fit into one of two categories: a) Important and urgent and b)Not urgent but important.

  4. Review. Let the list go beyond being just a “to-do” list. O’Donovan provides the example of reviewing the list and using it to plan the week ahead.

For me, the most helpful tips were making different to-do lists to work from and prioritising tasks.

Having different to-do lists to work from was helpful because it allowed me to focus on goals that fit into different categories, e.g. fitness and side-projects. Splitting tasks in this way made me feel less overwhelmed than writing out just one long list of things to do, as did following O’Donovan’s suggestion to never include more than 7 or 8 tasks in each list.

I found prioritising tasks helpful because it’s always good to know you’re working on things you actually need to.

giphy (35)
Source: https://gph.is/1tngkpn

I also enjoyed focusing on the tasks that were “not urgent but important”. This is because they link to long-term goals and working towards something you hope to accomplish in the future is always exciting.

giphy (36).gif

Estimating how long a task will take is helpful as it makes your day more organised.

However, I found that I didn’t like the restriction of saying “this will take X amount of time” and “Y will take that amount of time” and by the second week I stopped doing it. This boiled down to inaccurate estimations and lack of self-discipline which meant I went over the allocated time for a task.

That being said though, it’s helpful to know how long you do spend on certain tasks, e.g. an hour to workout, so that when you write your to-do-list, you’re already aware of how much of your day will be allocated to something. I feel like estimating how long certain tasks will take is a skill that gets better over time (and one that improves as you become more aware of your daily “time-spending” habits).

I also feel like you don’t always need to estimate how long something will take for you to do. Simply knowing what you have to get done in the first place may be a good enough starting point but I think it all depends on the person.

In terms of using the to-do list as a planning tool, it was helpful to schedule ahead and know what I needed to do either every day or on specific days only.

Now, onto what I learnt about productivity in general:

  • Waking up early is key.
giphy (29)
Source: https://gph.is/2do3UTc

Don’t you hate that feeling where it feels like the day has literally run away from you? Yeah, me too. When I start my day earlier, I have more time to get things done and then chill later on.

  • Being realistic is also key.
just-do-it-funny-gif-Favim.com-4179212
Source: https://gph.is/1KjisLm

I have the tendency to be over-ambitious whenever I write to-do lists. It helps to consider whether or not you can actually tick off the things you’ve written by the end of the day or if you’re just writing for the sake of writing.

  • Don’t feel bad for putting things off for a while if you feel you have too much on your plate.
giphy (32)
Source: https://gph.is/1ma0k7w

When you know you have a lot to do, things can get overwhelming. This is where you shouldn’t be afraid to prioritise what needs to be done at this present moment in time, let’s say, preparing for a test.

You gain more clarity from saying “from next weekend I will start on X (X being the task you want to work on but cannot sacrifice much of your time for)” or “after I’m done with X, I’ll start on Y…” as opposed to writing a task down everyday on your to-do list knowing full well that you’re not able to or ready to make time for it yet.

That being said, the difficulty lies in actually starting on “it” when the time comes but ultimately, if prioritising means holding off on something, do so, especially when you’re working on multiple things at once.

  • Instagram and YouTube can be huge time-wasters and I need to spend less time on them.
giphy (30)
Source: http://gph.is/2aeTP81
  • I don’t have to nor will I be productive every single day.
giphy (31)
Source: https://gph.is/2rRmF6y

Not everyday needs to be exceptionally productive. I need to go easy on myself sometimes.

When we think about all the things we should be doing and all the things we need to do it’s easy to become very self-critical.

Yes, we should be honest with ourselves when it comes to our productivity but we should also recognise any progress we make, be it big or small.

Also, as much as we all have things we’re working toward and things we need to get done, we also need time to quite frankly, do nothing and not feel guilty.

It’s all about balance.

A while back, I found this article on “Medium” called “The Philosophical Argument for Working Less (And Wasting Time)” which I found really insightful:

It’s easy to take the idea of clearing space to leisurely do nothing and label it “lazy” or a “waste of time,” but that’s overlooking the serendipity of second-order effects in the process. It’s precisely the kind of autonomy that prolonged bouts of leisure produce that move our species in new and pleasantly unexpected directions. We grow and invent when we play.

Could it be that giving yourself “time-off” every once in a while is actually beneficial?

  • The proclivity for procrastination that I mentioned in the previous blog post is very much alive and well.
giphy (34)
Source: https://gph.is/1EzJRmU

There’s not much else to add here except that I’ve learnt and continue to learn that procrastination is productivity’s mortal enemy and I don’t know how to end the war between them. I’ll let you know if I find the answer though.

Until then, have a wonderful day and see you in my next blog post.

giphy (33)
Source: https://gph.is/2nLs9Q1

Main image source: http://datamigrateltd.com/2018/03/01/starting-control-time-must-consider/